Validate Payment Check Numbers

The Unique Check Number Validation feature allows the user to validate check numbers for new bank payments and supplier payments per bank account. When entering a check number or saving the payment, the system will validate the check number by comparing the data to the existing check numbers in the bank account used for the payment . If the system detects that there are duplicate check numbers, it will not allow the user to save the payment transaction.

With this feature, the user can maintain accuracy on journals posted for all payment transactions.

 

 

 

 

Check number validation only applies to New bank payments and supplier payments.

Enable Unique Check Number Validation

  1. Go to Accounting module >Setup > Preferences and the Accounting Preference form will be displayed.

  2. In the General Settings section, tick the Allow validation of unique check number per Bank Account checkbox. Click OK and confirm your changes.

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  3. Sign-out and sign back in to the application to apply the changes.

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Validate Check Numbers for New Bank Payments

When validating check number for new bank payments, the system validates the data upon entering the check number.

  1. Create a new bank payment by going to Banking module > Bank Payment > New Bank Payment. The list of active bank accounts will be displayed.

  2. Select a bank account from the list and the Bank Payment form will be displayed.

  3. Enter the details for the payee and the payment amount.

  4. In the Check Number field, enter the preferred check number for the payment.

    If the system detects that there is a duplicate check number in the bank account where the payment will come from, it will indicate that the check number already exists and will not allow you to proceed with the payment unless you enter a different check number.

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Validate Check Numbers for New Supplier Payments

Unlike in New Bank Payments where the system validates the data upon entering the check number, the check number validation for Supplier Payments is done when saving the payment transaction.

  1. Go to Supplier module > Payments > New Payment. The list of active suppliers will be displayed.

  2. Select a supplier from the list and the payment form will be displayed.

  3. Enter the details for the Payment Reference and the amount for the payment. Click Save and Close.

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    Notice that the payment was not saved and the system will indicate that the check number entered already exists in the system.

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  • Tuesday, 27 August 2013